Privacy Policy

Privacy Policies

The City Business Links Network of websites and its owners (hereafter City Business Links, us, our, we) have a number of policies relating to the privacy of our users, the information we collect and how we manage or process this information. These policies are enshrined in the way in which we carry out our business and as such form a part of our terms and conditions and are duplicated in our terms and conditions for the use of this service.

It is hereby understood and accepted that City Business Links is a professional, members only, online business network that brings businesses together through a shared interest in doing business in any given city or region that we provide services, this is not a public social network and should not be joined if you are a member of the public and or not a business. Any information added by you when registering or content added to our network will be identified and used as business information and shall be treated as the publicly available information of your business.

These policies are effective from June 9 2016 and may be updated at any time, any and all updates will be displayed on this page so please revisit this page regularly to ensure you are aware of the latest policies at all times.


City Business Links and its owners, wherever necessary, required by law and clearly outlined and identified as a legislational requirement for the processing and management of business information are committed to working towards compliance with all regulations relating to your right of privacy, the right of removal and the right of protection with regards to your PII as a citizen in any country or state where we operate our services in any given jurisdiction.

Personally identifiable information (PII), or sensitive personal information (SPI), as used in information security and privacy laws, is information that can be used on its own or with other information to identify, contact, or locate a single person, citizen or to identify an individual in context

As a private business network and in making every effort to reduce the amount if any PII we request from you, we do not ask you for any personally identifiable information (PII), we do not display or provide access to any email addresses and we have been clear that any information that you provide is to be deemed and treated by any parties as publicly available business information. We are committed to the principles and objectives of the regulations protecting PII and a part of this commitment is to be clear and concise about exactly what we do with the information you provide, why it is required, your rights to view, change or remove any information you have provided and how we protect that information, even when it is not PII.

For your convenience, we have clearly titled every section of our privacy policies and provided in depth sections that clearly define our policies.

As a part of our registration process you will be required to tick a box accepting our terms and conditions which also contain these policies and in doing so giving your explicit consent for City Business Links to process and manage the information that you provide to our service before you can proceed through the registration process.

Your Consent & Information Types

When you register your membership on City Business Links, you are providing City Business Links and its owners with the appropriate explicit consent in your country to handle, process and manage any information you provide on our platforms at any time in accordance with the regulatory requirements in your country relating to the way personally identifiable information is handled, managed or processed in that jurisdiction.

As a member only business network, we do not ask for or require any personal data and you accept that any data or content that you provide on city business links at any time will be deemed, treated and handled, managed or processed as the information provided by you that is the publicly available information for your business that is made available to City Business Links and our members.

There is not and shall not at any time be a provision for written or verbal registration to city business links, we do not at any time accept, transfer or export any physical data, the only data or information we hold about your business is the business data and or content that you have added to our system yourself, you have the ability to view, access, edit, change or remove any or all of this data at any time by logging into your members account and updating or deleting your profile.

Application, renewal & removal of membership

All members must join City Business Links via the online business registration form and provide all of the required business information in the subscription form, you will then receive a confirmation email once your business registration process is complete.  A contract is formed at the point we send the email notification of registration to the business email address you provided in your registration.

Membership of City Business Links is for an agreed set period and requires a renewal or upgrade to continue the use of City Business Links; your paid subscription to City Business Links shall auto renew on the anniversary of your registration until cancelled by you, members are responsible for managing their business membership, business information, the content that they add and the business relationships they build on City Business Links.

Members may leave City Business Links at any time but the membership shall continue to run for the entire agreed period of their membership, after which, if the membership is not renewed or upgraded the membership will be automatically cancelled by our system and all member details, connections and content automatically removed / deleted from the City Business Links systems and databases. We do not hold any data beyond the point of termination, so we will not be able to recover any information if you change your mind after the point of termination. This is an automated process and has been built to protect the integrity of the business data we hold by design and to ensure your right of removal, also known as your right to be forgotten.

Data protection, data use and your right to access

As a business network dedicated to businesses, city business links does not hold any personal identifiable data about you as an individual citizen in any country, the only data we do hold is the agreed business data you provide to us when you subscribe to our business network. As a member of City Business Links, the data you provide will be used for permission based member to member communications, marketing and promotions via the City Business Links Network, notifications from City Business Links to our members, statistical and analytical purposes, business networking and to administer your membership.

City Business Links is committed to protecting the privacy of the information you provide on our systems and developing technology that gives you the most powerful and safe online experience that you can get anywhere. We have a number of security safeguards in place both on our dedicated servers and on each individual network to protect against any forms of digital intrusion. We cannot go into detail about the security systems we operate as this could harm the integrity of the security in our systems by informing undesirable elements in a public environment about the systems they may trying to work around.

We never produce hard copies, exports or posts of our databases and they are never transferred used from or kept on any forms of portable device in order to eradicate any and all forms of physical intervention pertaining to the business data on our system. You have live access to all of the data we hold on your business, you can access this by logging into your account and selecting edit your profile, this will enable you view, edit or delete any information in a live environment. If you want a hard copy of your data, then you will need to request this and this process is covered further down in our terms.

City Business Links is a private, members only, business platform that is not and cannot be accessed, opened or viewed by anyone who is not a registered, logged in, fully subscribed business member of City Business Links in the same city, so as a paid subscription member, your data is never visible in any public domain or unauthorised person unless you request otherwise by requesting for your business profile to be made public to the search engines and even then it will only be the business name, business address and business website address.

City Business Links also use the information we collect about your business to protect against credit card fraud, to provide a personalised business experience, and to notify you about enhancements to City Business Links and any offers or promotions that we believe you or your business will want to know about.

By registering your business on and using City Business Links, you give your explicit consent to the collection, use, management and processing of the information you provide by City Business Links. If we decide to change our privacy policy at any time, we will post those changes on this page and notify all members of city business links, internally so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it.

All communications will be directly from City Business Links without exception, we do not pass data of any kind to any third party at any time and for any reason, the data we collect never actually leaves our server or systems at any time. Any data provided is exclusively for the use of City Business Links and its members for the requirements of business networking.

If you select a membership level that includes a business insurance product then your information will be provided to the regulated company providing the insurance product so that the said company can comply with the regulations involved in the provision of the insurances. This is the only time your data is provided to any party and is only provided exclusively for the purposes of providing your insurance policy.

City Business Links is a permission based, peer to peer, business network, this means that our entire network is in a private member to member environment and if a member wishes to connect with you, you will be required to accept this approach by clicking the accept approach button, this is giving your explicit consent to connect with the other member making the request, this is also the case when you make a connect request to any other member.

All actions from registration, through to posting content is logged, time and date stamped. This is also the case for every time you log into and out of the platform in your city, this enables us to ensure when posts are made and placed on the system in the right chronological order, these statistics are also used internally for analytical purposes and measuring peak flows on our resources.

If you wish to obtain a copy of any data held by us, then please simply login to your account on city business links and click on the change your profile information button, everything we hold can be found there. If you want a printed copy of the information we hold, we would need to run a specific export of your information into a physical format for you and the request would need to be made officially via our contact form.  Please note that you will be charged a fee of £20 for this service and all exports will be in the form of a CSV (the most popular electronical transmissible data format). Once your information is in a physical form and sent to you, we are no longer responsible for this data in this form. You will be asked to provide proof of your identity and for information that might help to locate the data you are seeking or you can login to your account at any time to see any and all of your data for free.

If you believe that any of the information we hold concerning your membership is incorrect or out of date or in any way personally identifiable information that you do not or did not provide under these terms and conditions as agree to be deemed and treated as publicly available business data, please visit the website, log into City Business Links and update or remove your details directly in the edit my details area of the network, keeping your information up to date and only supplying information that you are willing to be deemed as business data is a requirement of being a member of City Business Links.

Data protection via the website

City Business Links makes every effort to ensure that the information we provide on our website is accurate.  However, we cannot guarantee that the information added by either yourself, our members or our suppliers is correct at the time of reading it and accept no liability for any information given via this website.

Even if data encryption is used, the security of information transmitted via the internet cannot be guaranteed.  We use the latest SSL technology as well as secure server firewalls and individual network firewalls and security systems to protect both our service and the information you place upon it. Any losses incurred or sustained by users who transmit information by electronic means shall be borne solely and exclusively by such user and in no event, shall any such losses in whole or in part be borne by City Business Links or it's owners.

City Business Links have completed a number of large scale risk assessments on our platforms and have developed a standalone platform in a secure environment that we test, attack and attempt to bypass security on a regular basis, this test platform is identical in every way to our City Business Links platforms and enables us to probe for any weaknesses on an ongoing basis.

In the unlikely event of a data breach, our systems are designed to automatically detect the attempt, raise an alarm with our administrational team and shut down the entire server immediately, we then analyse the attempted breach, identify if there was indeed a breach and take any required actions to notify the correct authorities within 24-hours of the alarm. As covered we only hold business data and as such this information is already in the public domain or has been agreed as publicly available business information under these terms and conditions.

We neither take, nor hold, any financial transaction data, all transactions are made on secure, known payment gateways through the Terms and Conditions provided by the payment gateway providers directly.

City Business Links is committed to protecting the privacy of the information you provide on our systems and developing technology that gives you the most powerful and safe online experience that you can get anywhere. We have a number of security safeguards in place both on our servers and individual network to protect against any forms of digital intrusion and we never produce hard copies of our databases in order to eradicate any and all forms of physical intervention pertaining to the data we hold

City Business Links is not a data mining organisation and does not sell, trade or rent any personal information to others, unless we have your proven, specific and explicit consent to do so, we simply use the information we collect on our site to enhance your experience and to help your business to connect with other businesses on the same private business platform.

City Business Links reserve the right to access and disclose any individually identifiable information to comply with applicable laws and lawful government requests, to operate its systems properly or to protect itself or its users.

External providers

We do not and shall not at any time provide either access to or copies of your business data or information to any external or third-party providers for any reason whatsoever unless a spcific product is a part of your membership package, such as any Insurance products that are provided as a part of membership and where there is a regulatory requirement for the provider to have those details in order to deliver such products or if we are legally obliged to do so by court order. The only visible information on our system is the information you provided as a business member on your member profile on City Business Links and all such data is kept exclusively on our systems in our secure online member to member environment.

All special offers or services provided by third party or external providers are provided directly to you from their own facilities via their own application forms and will be subject to the provider’s own privacy policies as well as their own terms and conditions.

Expectation of Privacy

As a member of a business network you understand and agree that it is expected that other members of the network will be able to see your profile information in order to decide if they wish to connect with you or not, this means that any information or content that you add to city business links, apart from your email address and contact numbers will be visible to other members on the network and you accept that this is fully within your expectation of privacy without exception.

If you are joining City Business Links on behalf of a limited Company, PLC, Public Body or Authority then the details you add are for a legal entity and not an individual person or citizen in any given jurisdiction and as such you understand and accept that this information does not come under the interpretation of PII and is already in the public domain.

If you are joining City Business Links as a sole trader or individual who owns or on behalf of a none limited company business then your expectation of privacy may be different as the information that you add to our system is that of an individual running a business and could be deemed or treated as PII, however this information may already be within the public domain when you promote your business and our terms and conditions clearly state that as a business network the information or content that you add to our system is to be deemed as and treated as publicly available business information.

The information and content you provide has to be visible to the other members of City Business Links in order for the service to function as a business network, to this end you agree and accept that your expectation of privacy is no more than would be expected for a Limited Company and you are giving City Business Links and its owners your explicit consent for City Business Links and its owners to process, manage and make available this information to the members of City Business Links via the City Business Links, business network.

Any and all information added to City Business Links will be protected and managed as laid out in this document and as covered, will never be provided to any third-party organisation or put into any physical medium, you will also have the ability to login to City Business Links and edit, change or remove any information you add at any time.

If you do not want your information to be visible to other business members of City Business Links then please do not join the network as this visibility is a fundamental part of the function and operations of City Business Links and is required for any form of business networking to take place.



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